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DocuTools™ 5 for Word®
Features and Benefits

Quickly create professional manuals and training materials
Author your documents quickly and consistently inside Microsoft® Word
Use pre-defined layouts, tables, and formatting
Easy-to-use interface with intuitive toolbars and drop-menus
Dramatically reduce writing and editing time
Establish a writing standard across teams of authors
  (4 min video)
(15-day trial)


Multiple Uses :: Manuals, Training Guides and Web Content

Integration with Microsoft® Word :: 2000-2003, 2007 and 2010

DocuTools runs directly within MS Word, providing writers with easy and intuitive toolbars and drop menus to access common functions. The screens below illustrate how DocuTools appears within Word 2003 and 2007.

"One-click Formatting" :: Pre-defined layouts, styles tables, and more...

With DocuTools, authors spend more time writing and less time formatting. Authors - especially teams of authors - can rapidly create standardized documentation using DocuTools' "one-click formatting" for a variety of pre-defined layouts, styles, tables, headers, and bullets. Professional writing has never been this easy.

Formatting features include:  
  • Clear, readable page layout
  • Easy-to-use toolbar and drop-menus
  • Over 12 types of tables, including Procedure,
    Stage, Parts/Function and If/Then
  • Over 20 pre-defined styles
  • Three types of Tables of Contents
  • One-click continuation of topics, subtopics and tables
  • Online Help

AutoTopic Gallery :: Choose from pre-made and custom topic shells

Jump-start your document by selecting from pre-made templates or "AutoTopics"

For commonly written topics (e.g. System Procedures, Memos, Concepts, Project Plans, Processes, and Agendas), authors can choose from pre-made topic shells with suggested organization and labeling. The shells are completely editable, so you simply add your own content and/or make changes to the shell if you need to.

Create and save
your own custom AutoTopics

It's easy to create and save your own custom AutoTopics by modifying an existing one or creating a new one from scratch. Send your custom AutoTopic to fellow authors so they can add it to their Gallery and follow the same standard. You can even create and save custom header-footer combinations that use your logo, copyright or similar information.

Online Standards Guide

Gain quick access to the
DocuTools™ Standards Guide

Access the online Standards Guide, providing a wide range of documentation conventions and standards for questions like:

  • That vs. which - am I using the right word?
  • Which verbs should I use when writing system procedures - "Click", "Select", "Browse to...", etc.?
  • When and where should I include screenshots?

Adopt a standard for teams and projects

Employ the Standards Guide as a project standard for teams of authors to follow and ensure consistency across documents. For enterprise clients, PTA will even supply a customized Standards Guide to meet special requirements or existing internal standards.

Installation Requirements

Proper installation and operation of DocuTools 5 for Word requires the following:

  • Word 2003 or higher
  • Windows XP, Vista or 7 (32-bit only)
  • Word's macro security set to allow signed macros to run

How can I get DocuTools™?

Option 1: Get DocuTools with
a Structured Writing Course

DocuTools Software is included, and taught, in all DocuTools writing courses. These interactive, hands-on courses blend writing techniques together with learning the DocuTools software.

Option 2: Try or Buy DocuTools Today

You can try or buy DocuTools today using the links below. Note: We encourage anyone new to structured writing techniques and software to complete one of our training programs that teach writing techniques and DocuTools software simulatenously.

Download a fully-functional,
15-day trial